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Customs Clearance Documents Needed for Import and Export (UK/EU)

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Customs Clearance Documents Needed for Import and Export

When exporting and importing goods from the UK to the EU, you will find that doing this post-Brexit will not be the same as it used to be. Usually, the country where the goods are transported would impose duty and import VAT. These goods would, therefore, need to be declared at customs. For the transport of goods between the UK and other European and non-EU countries (and vice versa), the process requires that customers provide a set of documents to support this transfer. This blog was put together with the aim of shedding light on the topic of documents needed for import and export.

When preparing for such a transfer, it is advised that you know what it would take to make your moving process as hassle-free as possible. In that case, the following details have been broken down based on the country and specific moving requirements. Europe Express is one such company that works as a customs clearance agent for removals from the UK to the EU. This blog will give you an idea of the kind of documents required for import and export UK. So, let’s look at what you, as a customer would need to arrange in the form of documents that can be provided to Europe Express.

What paperwork do I need to export UK to the EU?

When it comes to UK exports to European Union countries, you would need to consider the following list of documents:

  1. Identity card or passport copy
  2. Completed Insurance Form (it should be certified that the stuff was bought more than six months ago, please put your signature on it).
  3. Documents confirming that you are an EU resident or intend to become one, for example:
    • if you live with the family in the EU, you can ask them to complete and sign this template (a declaration) and provide a copy of their ID and a utility bill with the address,
    • or if you are employed in the EU, you need to provide the EU employment contract and a utility bill with your name and address,
    • or if you have living arrangements in the EU, you should provide a utility bill with your name and address on it and your tenancy agreement or the property ownership deed and EU residence card or certificate of EU residence,
    • or if the items go into a storage box, an invoice for the storage place is required,
    • And if you are a student, you need to have a certificate of study from the university.
      Examples of proof include electricity, phone, water or council tax bills, bank statements, employee contracts, tenancy agreements etc.
  4. A UK certificate of residence or other evidence that you have lived in the UK for at least 12 months (e.g. Council tax bill or bank statements showing address).
    Examples of proof include electricity, phone, water or council tax bills, bank statements, employee contracts, tenancy agreements etc.
  5. Non-Cession certificate.

Now that we are on the topic of documents needed for import and export, let’s look at other similar segments that require similar sets of documents depending on the country.

United Kingdom Imports from EU Countries / Ireland

  1. Identity card or Passport copy
  2. Completed Insurance Form
  3. HMRC approved ToR (With the URN Number)

There are documents that would also apply to exporting goods from the UK to non-EU countries such as Switzerland, Ireland and Norway.

United Kingdom Exports to Switzerland

  1. Identity card or Passport copy
  2. Completed Insurance Form
  3. Completed Customs Declaration for Clearance of Household Effects
  4. Proof of residency in the UK
  5. Employment Contract in Switzerland
  6. A document of registration from the local council in Switzerland.
  7. Proof of residency in Switzerland

United Kingdom Exports to Ireland

All UK-related documents

  1. Identity card or Passport copy
  2. Proof of a UK address
  3. Cessation of employment in the UK
  4. Disposal of property in the UK
  5. Completed Insurance Form

All Ireland-related documents

  1. Proof of address in Ireland
  2. Commencement of employment in Ireland
  3. Irish ToR

United Kingdom Exports to Norway

  1. Signed and completed Norwegian Customs Form – RD 0030E – (for immigrants, returning citizen or marriage).
  2. Copy of the Passport
  3. Completed Insurance Form
  4. Proof of living in the UK for at least 12 months (registration, work permit, residence permit etc.).
  5. Norwegian ID number (11 digits) – if available.
  6. Proof of Residency in Norway

United Kingdom Imports from Norway

  1. Norwegian ID Number
  2. Completed Insurance Form
  3. Copy of Passport
  4. HMRC approved ToR (With the URN Number)
  5. Proof of Residency in Norway
  6. Proof of Residency in the UK

United Kingdom Imports from Switzerland

  1. ID/Passport copy
  2. HMRC approved ToR (With the URN Number) for Import
  3. Self certificate
  4. Proof of Residency in Switzerland
  5. Completed Insurance Form
  6. Proof of Residency in the UK

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